SharePoint Publishing Site

SharePoint Publishing sites are probably my favorite of the OOB Site Templates. With all the standard features you get from SharePoint you get a whole lot more structure to your site.

Publishing Feature

The biggest part of the Publishing Site is the “SharePoint Server Publishing Infrastructure” which enables you to check files out while you edit them. Once you have checked a file in, your changes will only remain visible to those who have access (depending on how your security groups have been set up). Publishing the page will then set the page for everyone to see the latest version.

If your site has approval workflow activated then the published document/page will need to have approval from selected users before it is fully published to all users.

Master Page and Page Layout

SharePoint Publishing Feature allows the site to create, edit and delete your own master pages and page layouts for your site, this can be useful if a your site wants different branding from the parent site or if you want to create page layouts that include site exclusive web parts.

Content Query Web Part

The Content Query Web Part in my eyes is one of the most useful tools in the SharePoint Web Part arsenal. This allows you to query against sites or lists for information. You then specify the items you’re looking for by their content type and start filtering/sorting/grouping your data by further queries against the results. Within your site Style Library you can download the “.XSL” files for the content query and modify them to customise your output on the page.

SharePoint Project site

Project site templates have been designed with tight team work in mind. If you are part of a team and require a site for planning out work, this site template will be ideal for you.

Task List

A task list is predefined by SharePoint which allows you to instantly set up tasks within your site. With this you can assign team members to tasks  and have an email notification sent to them letting them know!

Timeline

An OOB function of the Project site is the timeline, the timeline lets you put your tasks into a visual guide that helps project management. For those familiar with Microsoft Project, you will be familiar with a lot of the functionality including task dependencies and sub tasks.

Microsoft Project

If you prefer to keep to your local applications or work on the go with limited internet access you can Use Project with SharePoint. An advantage of this is project plan access to those working in industries not office based is being able to take your information anywhere.

Documents

Document collaboration is a great feature within SharePoint that allows team members to work together on documents, the Project Site allows you to do this out the box. Adding a lookup field to the task list, you can have documents assigned to tasks.

Sharing

After your project site is set up and you have started using it, you may decide you want to share your project information with others, you may want to only show some information of the project to the client, the Project Summary Web Part will help you in achieving this.